Terms & Conditions

Terms & Conditions

Ticket holders and participants assume all risks incidental to attending the event(s) and/or participation in all activities, personal injury, loss or damage to property and releases ReplayFX, LLC, sponsors, David L Lawrence Convention Center, contractors, merchandise sellers, management, its and their employees and agents against any claims. By purchasing this pass and in consideration for being admitted to ReplayFX, ticket holder also consents to being recorded (by audio, visual and/or other means) for exhibition and exploitation by any means in all media now known or hereafter devised worldwide in perpetuity.

Ticket holder also hereby:

  • (1) releases ReplayFX from any liability for loss or damage to persons or property, infringement of any right or any other claim or course of action of any kind;
  • (2) authorizes and permits ReplayFX and their designees, including all sponsors, exhibitors and contractors to use and authorize the use of his/her name, voice, likeness and all reproductions thereof by any means and in all media now and hereafter known for all purposes worldwide in perpetuity; and
  • (3) agrees to comply with all rules and regulations of the event;
  • (4) agrees that all rulings made by the judges and referees of the Event Competitions are final and unappealable;
  • (5) agrees that in the event of a malfunction of any of the equipment used in any Event Competition which impacts the quality of play or scoring, he or she must bring it to the attention of the judges and referees immediately, and whatever resolution is made by the judges and referees shall be final and unappealable.

Ticket holders agree not to make any recordings of any kind at designated activities without the express written permission of ReplayFX. We reserve the right to deny entry or remove from the Event facilities any person who in our sole and absolute discretion is behaving or threatening to behave in a manner which we reasonably consider to be disruptive of the Event. Those who violate these provisions, or who bring suits or claims against those released by this language, will also be responsible for all legal fees incurred by those against whom such claims are asserted.

All Event Competitions with a monetary award will be paid out within 60 days of the conclusion of the Event and dependent upon the completion of appropriate tax forms. Individual competition rules and the full Code of Conduct can be found below.

Code of Conduct: http://replayfx.org/code-of-conduct/
Cosplay contest: http://replayfx.org/competitions/cosplay/?target=contest-rules
Replay World Championship: http://replayfx.org/competitions/replay-world-championship/?target=official-rules
Pinburgh: http://papa.org/competitions/pinburgh-match-play-championship/pinburgh-rules/

Code of Conduct

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Conference Code of Conduct

All attendees, speakers, sponsors and volunteers at our conference are required to agree with the following code of conduct. Organizers will enforce this code throughout the event. We are expecting cooperation from all participants to help ensure a safe environment for everybody.

Any person who has to be escorted out of ReplayFX by security for any reason will be banned from all future events.

Our conference is dedicated to providing a harassment-free conference experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, or religion (or lack thereof).

Please remember this policy includes attendees who are in costume! Cosplay is not consent. We do not tolerate harassment of conference participants in any form. Sexual language is not appropriate for any conference venue, including talks, workshops, parties, Twitter and other online media. Conference participants violating these rules may be sanctioned or expelled from the conference without a refund at the discretion of the conference organizers.

Harassment includes offensive verbal comments related to gender, age, sexual orientation, disability, physical appearance, body size, race, religion, sexual images in public spaces, deliberate intimidation, stalking, following, harassing photography or recording, sustained disruption of talks or other events, inappropriate physical contact, and unwelcome sexual attention.

Participants asked to stop any harassing behavior are expected to comply immediately.

Sponsors are also subject to the anti-harassment policy. In particular, sponsors should not use sexualized images, activities, or otherwise create a sexualized environment.

If a participant engages in harassing behavior, the conference organizers may take any action they deem appropriate, including warning the offender or expulsion from the conference with no refund.

If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of conference staff immediately. Conference staff can be identified as they’ll be wearing branded t-shirts.

Conference staff will be happy to help participants contact venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the conference. We value your attendance.

We expect participants to follow these rules at conference and workshop venues and conference-related social events.